BIA Cloud

BIA Board Election Process

As with every municipal election, BIAs are required to nominate a new Board of Management for Council’s approval.

Those nominated and appointed to the BIA Board will serve a four (4) year term. 

The BIA election process of the AGM may be facilitated by City Staff or TABIA representative. The Chair introduces the facilitator who will lead the Board election process. The election process is as follows: 

1. Chair/Facilitator opens the floor for nominations to the Board.
2. List the nominee names for attendees.
   • If the number of names does not exceed the maximum board number, the facilitator may request a motion to approve the slate. The process continues with a seconder, all in favour, opposed or abstained leading to adoption on the new board members.
   • If there are fewer nominees than vacancies, a motion can be made to reduce the size of the board or leave the current size and hold vacancies.
   • If the nominees exceed the number of vacancies, a motion can be made to increase the size of the board to reflect the expanded BIA board. However, if there is no motion to increase the board size, an election process must take place with members using their nomination ballot.
   • (Optional) A motion may be passed to give each nominee the floor for a limited time period to address their experience and intentions for joining the BIA Board. 
3. Ballots are collected and tabulated. For in-person meetings, this may be performed by City staff, Auditor, TABIA or BIA staff. For online meetings, this may be tabulated through an online vote. 

Next Steps for successful candidate(s):

1. Complete the City of Toronto BIA Board application form
2. Successful candidate(s) submit the completed form to BIA Staff or BIA Office advisor. 
3. BIA Office advisor will submit completed form(s) to City of Toronto Council.
4. City of Toronto Councillors will pass a motion at the next Council meeting to appoint the successful candidate(s) to the BIA Board. 
5. BIA staff requests from BIA Office the BIA Board of Management Module Training (1-2 hour online training) for each successful candidate(s).  
6. BIA performs orientation for successful candidate(s). Orientation may take place after the completed form is submitted. 
7. Congratulations, you have new Board members!